(Updated December 2011. This policy is subject to change.)
Fond du Lac Tribal and Community College maintains an open door admission policy, assesses students admitted, and provides developmental course work and other programs of assistance to support studentsí success. However, students must perform at an acceptable academic level to continue enrollment and to receive financial aid.
To earn a certificate or an associate-level degree or diploma from a Minnesota community college, a student must have a cumulative grade point average (GPA) of 2.0 or better in college-level courses. Students are considered to be making unsatisfactory academic progress whenever they fail to meet the standards listed below.
Students are primarily responsible for their own satisfactory academic progress and for seeking assistance when experiencing academic difficulty. Guidance is provided through the Collegeís Student Services Office.
Qualitative and Quantitative Measure
Students are required to meet the minimum levels of progress as follows
Cumulative Registered Credits
Cumulative Earned Percentage
Maximum Time Frame
Students are expected to complete their degree/diploma/certificate (program) within an acceptable period of time. Financial aid recipients may continue to receive aid through 150% of Attempted Credits (including transfer, developmental, and repeat credits) required for their degree or certificate program.
Each studentís cumulative Qualitative (i.e. grade point average) and Quantitative (i.e. completion rate) academic performance and maximum time frame status are evaluated following every term. Students in a program that is one semester in length will have their academic performance evaluated at the half way point in their program. A studentís grade point average (based on 0 to 4.0 scale) and completion rate, (calculated by dividing earned credits by cumulative registered and transfer credits) is reviewed following every term.
Failure to Meet Standards
- Warning status
If at the end of the evaluation period a student has not met either the grade point average standard or required completion percentage standard, that student can register for classes and retain his or her financial aid eligibility under a warning status for one evaluation period. Students under a warning status are required to attend an academic learning seminar to learn study skills and time management information and to participate in support programming so they can avoid being placed on suspension status at the end their second semester.
- Reinstatement of students on warning status
If at the end of the warning period a student who has been on warning status has met both the cumulative grade point average (2.0 or higher) and cumulative completion percentage status (67% or higher), the student is no longer in a warning status.
- Suspension of students on warning status
If at the end of the warning period a student who has been on warning status has not met both the cumulative grade point average (2.0 or higher) and cumulative completion percentage standards (67% or higher), the student will be suspended immediately.
- Suspension for maximum time frame failure
A student exceeding the Maximum Time Frame is immediately suspended from financial aid but may still enroll in classes. (Maximum time frame explanation is explained at top of page)
- Suspension for extraordinary circumstances
A student may be immediately suspended from classes and/or financial aid in the event of extraordinary circumstances.
- Suspension for inability to meet program requirements within the maximum time frame
If at the end of any evaluation period it is not possible for a student to raise her or his GPA or course completion percentage to meet the standards before the student would reach the end of the program for which he or she is receiving financial aid, their financial aid eligibility will be suspended immediately.
Appeals and Probation
Qualitative and Quantitative
A suspended student has the right to appeal based on extraordinary circumstances (death of family member, studentís injury, illness, etc.) There is no time limit on appealing. To appeal, the student must:
- Complete an Academic Appeal (Petition forms are available in the Records Office at Fond du Lac Tribal and Community College.)
- Write an explanation of the circumstances that affected academic progress. Include supporting documentation if applicable. Also explain what has changed that would allow the student to be successful in their next term.
- Attend a Learning Seminar to identify issues blocking academic success.
- Meet with an Academic Advisor/Counselor and develop an Academic Plan and Academic Contract.
- Submit the Petition form, Academic Plan, Academic Contract and explanation to the Records Office at Fond du Lac Tribal and Community College.
- Appeals will be reviewed by an Appeal Committee comprised of the Chief Student Affairs Officer or designee, the Chief Academic Affairs Officer, and the Financial Aid Director.
- If an appeal is denied, the student has the right to appeal the decision to the President of the College. If an appeal is approved, the student is placed on Probationary status.
Qualitative and Quantitative
A student who has successfully appealed their suspension status shall be placed on probation for one evaluation period. If at the end of the next evaluation period, a student on probation status:
- Has met the cumulative grade point average (2.0 or higher) and completion percentage standards (67% or higher), the student shall be taken off probation and returned to good standing.
- Has not met the cumulative grade point average and completion percentage standards but has met all of the conditions specified in his/her petition and academic contract/plan, the student will remain on a probation status, and shall be able to register for classes and retain his/her financial aid eligibility for a subsequent evaluation period.
- Has not met the cumulative grade point average and completion percentage standards and has also not met the conditions specified in his/her petition and academic contract/plan, the student shall be re-suspended immediately upon completion of the evaluation.
Maximum Time Frame Appeals
A student whose financial aid is suspended due to Maximum Time Frame has the right to appeal based on extraordinary circumstances. There is no time limit on appealing. To appeal, the student must:
- Submit to the Financial Aid Office a written explanation of why the student has attempted so many credits but havenít completed their program(s).
- Have an academic advisor/counselor submit to the Financial Aid Office an academic plan listing the specific classes needed to complete each program. This is a separate process that is not related to the Academic Appeal process.
- Maximum Time Frame Appeals will be reviewed by the Financial Aid Director.
- If an appeal is denied, the student has the right to appeal the decision to an Appeal Committee comprised of the President of the College and the Chief Student Affairs Officer or designee.
Maximum Time Frame
Once a Maximum Time Frame appeal is approved, only the classes identified on the academic plan from their advisor will be financial aid eligible.
Notification of Status and Appeal Results
- Notification of Warning
The Records Office shall notify a student in writing any time the student is placed in a warning status, and shall inform the student of the conditions of that warning status.
- Notification of Suspension
The Records Office shall notify a student in writing any time a student is placed in a suspension status due to not meeting the Qualitative and/or Quantitative standards, and the Financial Aid Office shall notify a student if it has not met the Maximum Time Frame. Both shall inform the student of their right to appeal the respective suspensions.
- Notification of Probation
The Records Office shall notify a student in writing any time a student is placed in a probationary status, and shall include the standards the student is expected to meet or the academic plan the student is expected to complete in order to register for classes and/or retain financial aid eligibility at the end of the next evaluation period.
- Notification of Appeal Results
The Records Office shall notify a student in writing of the result of a Qualitative and/or Quantitative appeal, and the Financial Aid Office shall notify a student in writing the result of a Maximum Time Frame appeal.
Qualitative and Quantitative, and Maximum Time Frame
A student suspended from enrollment and/or financial aid for not meeting any of the requirements and/or standards of this policy may re enroll and/or receive financial aid only after receiving approval of the appropriate appeal(s).
Treatment of Grades and Credits, Definitions and Conditions
Credits for which a student is officially enrolled at the end of the registration add/drop period each term.
Cumulative Registered Credits
Total number of registered credits for all periods of enrollment, including summer terms, regardless of whether or not the student received financial aid during any of the terms.
Credits for which a student is officially enrolled at the end of the registration add/drop period each term, as well as transfer, consortium, developmental/remedial, and repeat credits.
Credits completed that may be used to disburse financial aid retroactively; includes only A, B, C, D, F, P, and S; does not include AU, IP, NC, U, W and drops.
Successfully completed credits counted towards the required percentage of completion; includes only A, B, C, D, P (pass) and S (satisfactory); does not include AU (audit), F (fail), FN (failed never attended), I (incomplete), IP (in progress), NC (no credit), U (unsuccessful), W (withdraw), and Z (temporary.)
Grade Point Average (GPA)
Calculated using a grade point value for grades of A, B, C, D, F and FN (failed never attended), based on 4.0 A to F grading scale. Although a P or S will count as a credit earned, P and S grades carry no grade point value. Grade point average is calculated by dividing grade point average points by grade point average credits.
Temporary grade assigned only in exceptional circumstances, with approval of the instructor, where the student has completed the majority of the coursework. I grades automatically become F grades (or NC in the case of courses numbered below 1000) at the end of the next term (not including summer sessions) if requirements to complete coursework have not been met.
A temporary grade listed on the transcript until the instructor turns in the final grade to the Registrar. Zís are included when evaluating a studentís percent completion, but not when determining their GPA.
Withdrawing from a course before the end of the term. Withdrawals are included when evaluating a studentís percent completion, but not when determining grade point average. Withdrawals are included in the Maximum Time Frame calculation.
FN (failed-never attended) grades
A grade given when a student has never attended a class. FNís are included when evaluating grade point average, percent completion and maximum time frame. FNís are not eligible for financial aid.
Repeated courses, whether they are for additional credit, grade improvement, or expiration of credit life, are included in the quantitative (completion rate) and maximum timeframe calculations. Only the highest grade earned, however, will be used to calculate of the GPA. Regardless of how many times a student is approved to repeat a class, a student shall not be permitted to receive financial aid for more than one repetition of a previously passed course.
Repeating a course for additional credit
A student may enroll in some courses more than once. Courses in this category are specified in the course description section in this catalog. The maximum number of credits allowable is stated in the course description. For each enrollment, the student receives credit hours and a grade.
Repeating a course for improvement of grade
Students who received a C, D, F, FN, or NC may repeat the courses in which they received these grades. A student may repeat a course only once. Additional repeats are allowed only if successfully petitioned. A ďRequest to Repeat a CourseĒ form is available in the Records Office and must be completed at the time of registration. Both the old and new grade will remain on the studentís transcript, but the highest grade earned will be the studentís official grade for the course and calculated into the overall GPA. No course or grade will be removed from the transcript. Courses in which a student has received a grade of A or B are not eligible to be repeated. Each time a course is taken, the credits are included in the quantitative (completion rate) and maximum timeframe calculations on the studentís transcript.
Occupational course credits, including prerequisites, earned more than five years prior to admission into a specific program need the program coordinatorís approval to fulfill current program requirements. Certain occupational areas may have more stringent requirements. These requirements are detailed in the specific academic programís description in this catalog. If the program coordinator requires a course to be repeated to meet the current program requirements, a ďRequest to Repeat a CourseĒ form must be completed at the time of registration. This form is available in the Records Office. Both the old and new grade will remain on the studentís transcript, but the most recent grade earned will be the studentís official grade and calculated into the overall GPA. No course or grade will be removed from the transcript.
English as a Second Language (ESL) credits
Are included with registered credits
Developmental coursework (below 1000 level) is included with registered credits and is limited to 30 semester credit hours. Developmental courses are included in the Maximum Time Frame calculation.
Credits earned at another college that meet degree requirements are not included when calculating grade point average, but are included when calculating percentage of completion (i.e. completion rate) and Maximum Time Frame. A 2.0 Minnesota Transfer Curriculum grade point average that includes all transfer course grades as well as Fond du Lac Tribal and Community College course grades is required for recognition of a studentís completion of the entire Minnesota Transfer Curriculum with or without completing an associate degree. This grade point average calculation will be made in the general education requirement section of a studentís degree audit.
Consortium/Joint Program Credits
Credits accepted for purposes of processing financial aid are included with registered and attempted credits, and are included in the Maximum Time Frame calculation.
Classes audited, taken for no credit, or taken only for personal enrichment with no intention of seeking a degree or diploma are not eligible for financial aid.
Fond du Lac Tribal and Community College does not grant academic amnesty.
Post Secondary Enrollment Option (PSEO), Concurrent Enrollment, and College in the High School Credits
These credits are included in the calculation and evaluation of the Qualitative, Quantitative, and Maximum Time Frame requirements.
The end of each academic term or at the mid-point of programs less than one year in length.
A set of specific requirements that a student is required to follow, or a list of classes that the student needs to complete or retake in order to meet program graduation requirements.
Students have primary responsibility for their own academic progress and for seeking assistance when experiencing academic difficulty. Students are encouraged to keep a file of their grades and transcripts.
December 23, 2011