Annual Campus Security Report and Annual Fire Safety Report
1. CAMPUS SECURITY:
Fond du Lac Tribal and Community College is concerned about the safety and welfare of all students, staff, faculty, and visitors, and is committed to providing a safe and secure environment. Because no campus is isolated from crime, Fond du Lac Tribal and Community College has developed a series of policies and procedures that are designed to ensure that every possible precautionary measure is taken to protect persons on campus. Although we have been fortunate in not experiencing a significant number of serious crimes, it would not be honest to state that such incidents have not taken place. We have taken numerous steps to enhance security in our buildings and on our grounds. In addition, we wish to provide all members of the College community with the facts about the policies and programs that are designed to increase safety and reduce crime.
Fond du Lac Tribal and Community College (FDLTCC) encourages all students and college community members to be fully aware of safety issues on the campus and to take action to prevent and to report illegal and inappropriate activities. Personal awareness and applying personal safety practices are the foundation of a safe community. FDLTCC students and staff are encouraged to promptly report crimes to campus officials and local law enforcement agencies.
The Dean of Student Services is the administrator directly responsible for working with local law enforcement officials for the security and safety of Fond du Lac Tribal and Community College students and staff. In the event of a life threatening emergency situation, members of the campus community are instructed to contact 911 and to then contact the Dean of Student Services or other campus officials, if possible. Because FDLTCC is a small, rural campus, it does not have a security force to provide security 24 hours a day, 7 days a week; however, FDLTCC works closely with local law enforcement agencies. Local law enforcement authorities randomly drive through the college campus for security purposes, in addition to being available in the event of emergency situations.
Pursuant to the Student Right to Know and the Campus Security Act, FDLTCC monitors criminal activity and publishes and maintains a three-year Campus Security Report and Data (See Campus Security Report Data). This report includes alleged criminal activity reported to College and the Cloquet Police Department and occurring on the campus of FDLTCC. The College will distribute a copy of this report to each current student and employee. FDLTCC will notify prospective students and employees of its availability, and will provide a copy of the report upon written request. FDLTCC currently has a variety of policies and procedures relating to campus security, and it expressly reserves the right to modify them or adopt additional policies or procedures at any time without notice. Such changes may appear in successive issues of this report.
A. Reporting Policies:
(1) In the event of an emergency situation during regular business hours, call 911 and go to the college's Information Desk and request to see an administrator.
(2) After 4:30 p.m. and on weekends, reports can be made by calling 911 (emergency only) or the Cloquet Police Department at: 879–1247 (non-emergency) or the Carlton County Sheriff's department at: 384–3236.
(3) Individuals reporting to FDLTCC officials who also wish to file a complaint with law enforcement agencies will be provided with assistance from FDLTCC upon request. FDLTCC normally requires a written complaint from someone to begin the investigation process. FDLTCC usually needs the assistance of the complainant in the disciplinary process against the accused. FDLTCC will make exceptions when necessary, including cases presenting clear danger to the victim and /or the College community.
(4) FDLTCC will issue an annual report of criminal activity reported to college officials and law enforcement agencies for crimes occurring on College property. The annual Campus Security report includes crimes alleged to have occurred on the campus. It includes the following reports or crimes:
Please Note: Information on level 3 offenders can be found at the Department of corrections website www.corr.state.mn.us/level3/ level3.asp and information about level 2 offenders can be provided by your local law enforcement agency.
(4) The Dean of Student Services or designee serves as the primary liaison for campus security with all law enforcement agencies.
(5) When reports are made to the Dean of Student Services or other college administrative personnel, the individual in charge/on duty will decide if a threat continues to exist to the campus community. If a threat continues to exist, a warning will be sent out informing the campus community of the threat.
B. Reporting Procedures:
All criminal activity occurring on campus is ultimately reported to local law enforcement agencies and the Dean Student Services. If a life threatening criminal activity is occurring, the campus community is instructed to call 911 for immediate assistance. In a non-life threatening situation, please contact the Cloquet Police Department at 879-1247 or the Carlton County Sheriff's Office at 384-3236. The Dean of Student Services or another college administrator should be notified immediately. The Dean of Student Services or designee will assist the complainant in completing criminal reports. These reports will also be forwarded to the suitable law enforcement agency. The Dean of Student Services or designee will assist the law enforcement agencies with investigations.
Every effort should be made to ensure that physical evidence is maintained and protected. Immediate reports will assist in preserving evidence.
If you are a victim of a crime or witness a crime:
Call 911 for any emergency including medical assistance, fire, suspicious person(s) or activities, crime reports, traffic accidents, or other illegal activities. If it is a non-emergency situation contact the Dean of Student Services or another college Administrator.
Obtain a description of the offender(s), including: gender, age, race, hair color, height, description of clothing, and any distinguishable features. Attempt to obtain a description and license number of any vehicle involved. Note the direction taken by offenders when they depart and report all available information to the Dean of Student Services or designee, or law enforcement officers.
Preserve the crime scene: Do not touch any items involved in the incident and do not allow anyone into the crime area until appropriate assistance arrives.
Campus officials will accept third-party reports in cases of sexual assault in order to protect the victim’s identify.
All employees, faculty, or staff who become aware of an allegation of a violation of College policy, student code of conduct, civil or criminal law, should report the allegation to their supervisor and the Dean of Student Services or designee. The following people with significant responsibility for student and campus activities (not including counselors) must report potential criminal activity of which they are aware to the Dean of Student Services or designee: Activities/Organizations, Advisors, Admissions Representative, Affirmative Action Officer, Bookstore Supervisor, Disability Services Coordinator, Financial Aid Director, TRIO Advisors, Housing Director, Human Resources Officer, Registrar, as well as any assistants and associates.
C. Reporting Process:
FDLTCC recognizes and trains the campus community to understand that any employee of the college might have to take the lead during a crisis; however, the college has established a core group of people (see item D below) who are responsible for responding to crisis situations either at the time of their occurrence or immediately thereafter if timing is difficult (e.g., 2:00 a.m. on Sunday).
Timely notification to one or more members of the team should be made once a situation is deemed an emergency, unless issuing the notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to containing, respond to, or otherwise mitigate the emergency.
FDLTCC has developed an Emergency Response and Evacuation Plan which contains procedures the college implements in the event of emergency situations. The Emergency Response and Evacuation Plan will be shared with students at New Student Orientation and with faculty and staff at campus-wide annual meetings.
A. If a significant emergency or dangerous situation exists, the college community will be notified via their FDLTCC student and staff email accounts and/or directly by faculty, staff and administration, (unless issuing a notification will compromise efforts to contain the emergency.) Phones are located in each classroom and will be used in the event of an emergency.
To be notified by text message, staff and students are encouraged to register for the Star Alert System. Star Alert is an opt-in, emergency notification messaging system used by Fond du Lac Tribal and Community College. To receive emergency alerts, staff and students must register. In the event of an emergency, a text message will be sent to the cell number and/or an email will be sent to the email address provided. (Star Alert can be accessed from college's website under Current Students > Student eServices > Start Alert System)
C. During the school year, FDLTCC will conduct a test of emergency response and evacuation procedures. Results of the test will be documented and information will include: the nature of the exercise, time, date and whether the test was announced or unannounced.
D. Persons responsible for carrying out actions:
4. MISSING STUDENT NOTIFICATION:
Fond du Lac Tribal and Community College is committed to the safety of students on campus. As part of this effort, the Housing Office requests emergency contact information be kept on record for all students in housing. Housing students have the option to register a confidential person/s to be notified in the case that the student is determined missing. Only authorized campus officials and law enforcement in furtherance of a missing person investigation have access to this information. This information will be used for notification if a student is reported missing for more than 24 hours. Students under the age of 18 and not emancipated must have the custodial parent or guardian as emergency contact. If a student is reported missing for more than 24 hours and no contact information is given, the college is obligated to contact the appropriate law enforcement agency. Official missing student reports will be referred immediately to the Housing Director and responsible campus safety officials. If emergency contact information has been provided by the student, the housing director will notify the contacts. If the student is determined to be missing, local law enforcement with jurisdiction in the area will be immediately contacted. If a student is reported missing for 24 hours, Jesse Stirewalt, Housing Director and Keith Turner, Dean of Student Services are to be notified. In the event that the Housing Director or the Dean of Student Services is not available, contact an administrator.
5. POLICIES CONCERNING SAFETY OF AND ACCESS TO CAMPUS FACILITIES:
A. Personal Security Recommendations:
(1) Campus staff are available to assist you in protecting yourself by providing regular foot and/or vehicle patrols, safety and security programs, as well as various safety and security posters and brochures. However, only you can protect yourself by being aware of your surroundings and taking appropriate steps in preventing crime from happening.
(2) Call for an escort! Call the Information Desk at 879–0800 or the Dean of Student Services, 879–0805, between 8:00 a.m. and 4:30 p.m. weekdays and cell phone number: 590–3345 or 879–0708 (RA office in dorms).
(3) Protect yourself! Never walk alone at night; always walk in well-lit areas; always have keys in hand when approaching your car; always have gas in your car.
(4) Protect your room or apartment:
a. Lock your door, even if you are only going to be gone for a short time or a short distance. It only takes 8 seconds to walk into your room and steal your valuables.
b. Always lock your door when you are asleep. You are also encouraged to lock your door when you are awake.
c. Do not prop open locked exterior building doors. These doors are locked for your protection and for the protection of other residents.
d. Never open exterior doors of the building for strangers or nonresidents; always escort your guests to and from the main entrance doors.
e. Protect all valuables in your room or office. Do not leave valuables in plain view.
f. Take all valuables home with you during vacations.
g. You are encouraged to open a savings or checking account rather than allow large sums of money to accumulate in your room. If you open a checking account, remember the number of the last check written. The theft of a single check can go undetected until a bank statement discloses a forgery.
h. Park your bike where you can keep an eye on it if possible. Always lock your bike. There are several good anti- theft devices available. Case hardened heavy locks and chains afford the best protection.
(5) Protect your automobile:
(6) Protect yourself at night:
(7) Protect yourself when walking and jogging:
(8) Help us protect you:
b. Door-to-door soliciting is not permitted in campus residence facilities. Violations of this rule should be reported to your hall director immediately.
c. Report all thefts and property loss immediately to campus security.
d. Be security conscious at all times.
(9) Security considerations of campus facilities:
b. Policies & procedures for safe access to buildings:
c. Policies and procedures for safe access to residence halls:
d. Policies concerning law enforcement:
(i) Campus staff are employees of FDLTCC. they are not certified or sworn peace officers. Campus staff are authorized, when appropriate, to make a citizen’s arrest. Typically, such arrests are made only in the presence of a police officer.
(ii) Campus officials work closely with the local law enforcement agencies, and State and Federal law enforcement agencies to track and respond to campus criminal activity.
(iii) Report all crime immediately: All criminal activity on campus should be reported immediately to the Cloquet Police Department by calling 911 (emergency only) or 879-1247 (non-emergency). The Dean of Student Services should be notified by calling 879-0805 during normal work days. If the Dean of Student Services is not available, go to the college's Information Desk and ask for an administrator. After 4:30 p.m. or on weekends and holidays contact the Cloquet Police Department.
FDLTCC will assist the complainant in completing criminal reports. FDLTCC will accept the third party reports in certain cases, like sex offenses. FDLTCC prefers to receive reports from the victim as the detail is often more accurate when received directly from the victim. Maintain all physical evidence. Do not wash off or destroy what may be critical evidence.
(iv) Report as much detail as possible to ensure accurate reporting. If you are a victim of a crime, your immediate recall of the event is often the best. WRITE DOWN AS MUCH INFORMATION AS YOU CAN REMEMBER AFTER A CRIME. If you cannot identify the perpetrator by name, try to recall as many details as possible, including:
6. PROGRAMS TO EDUCATE THE FDLTCC COMMUNITY REGARDING SECURITY:
A. Educational programming on campus:
B. Educational programming in residence halls:
7. POLICY REGARDING THE ENFORCEMENT OF UNDERAGE DRINKING LAWS AND THE
8. POLICY REGARDING THE ILLEGALITY OF DRUGS ON CAMPUS AND THE ENFORCEMENT OF FEDERAL AND STATE DRUG LAWS:
9. DRUG AND ALCOHOL ABUSE EDUCATION PROGRAMS:
11. POLICY REGARDING SEXUAL VIOLENCE AND ASSAULT PROGRAMS AND PROCEDURES:
C. Procedures for campus disciplinary action for sex offenses:
Please Note: Information on level 3 offenders can be found at the Department of Corrections website www.corr.state.mn.us/level3/level3.asp and information about level 2 offenders can be provided by your local law enforcement agency.
Annual Fire Safety Report
The Higher Education Opportunity Act (HEOA, July 2010) specifies new campus safety requirements regarding fire safety issues. The statistics are collected via the Department of Educations web-based Campus Safety and Security Survey. Any institution that maintains on-campus student housing facility must collect fire statistics, keep a "fire log" and publish an annual Fire Safety Report. These requirement are new and separate from the Clery Act requirements.
Fond du Lac Tribal and Community College keeps a hard copy of its Fire Log. The copy is available from FDLTCC's Housing Director. The fire log for the recent 60-day period is open to public inspection, upon request, during normal business hours. The portion of the log that is older than 60 days will be made available within two business days of a request for public inspection. Information in the fire log is used to gather the statistics that are required for the Annual Fire Safety Report discussed above.
I. FIRE STATISTICS:
A. Definition of a Fire: For the purposes of fire safety reporting, a fire is, “Any instance of open flame or other burning in a place not intended to contain the burning or in an uncontrolled manner.”
The following statistics must be collected and reported, both in the annual fire safety report and the Department of Education’s web-based data collection system, for each on-campus student housing facility. (See Fire Safety Statistics document.)
II. DESCRIPTION OF FIRE SAFETY SYSTEM FOR HOUSING FACILITY:
III. PROCEDURES FOR STUDENT HOUSING EVACUATION: At the first indication of a fire, whether it is a persistent smoke or fire alarms, smoke, or flames, follow these procedures:
A. Housing Fire Alarm Procedures:
The following procedures must be followed by residents, RA's and staff, in the event of a fire alarm activation or any emergency which requires the evacuation of the housing facility:
a. If you see a fire, leave the area immediately. Call the fire department at 911.
b. Call Housing Director 590-3345 or RA office 879-0708.
c. When the alarm is activated, call 911. All residents and visitors must exit the building.
d. Do not use the elevator.
e. If possible, the RA on duty or staff present at the time of evacuation must retrieve the housing Fire Alarm Log and visitor sign in list when exiting the building. The log will have the current resident housing room assignment list.
f. Using the current housing list, RA or staff will identify students who evacuated the building by checking off names.
g. Give list to the fire department when they arrive.
h. If there is immediate danger, the fire department will check room(s) for unaccounted persons.
IV. FIRE SAFETY INFORMATION FOR HOUSING STAFF AND RESIDENTIAL ASSISTANTS: a. Inform the front desk of the situation.
b. Ask other staff to seek out additional residential life staff to provide assistance.
c. Inform the Housing Director.
d. Report to the alarm site. Remain outside the alarm area.
e. Introduce yourself to emergency personnel of anyone that may not be able to physically respond to the fire alarm or use sound judgment to evacuate the area.
f. When additional residential life staff members arrive, ask them to assist in crowd control and make sure no one is re-entering the alarm area until emergency personnel have given the "all clear."
g. Complete the Fire Log and an Incident Report.
In the event of an actual fire, immediately contact the Fire Department by calling 911.
Contact Housing Director, 590-3345 and confirm he is aware of the situation.
If not at risk, remain at the front desk to receive calls and help coordinate communication.
Evacuate if directed to do so by emergency personnel.
V. WHEN THE FIRE ALARM SOUNDS:
a. Always assume there is a fire. Don't ignore it.
b. If time permits, take a jacket and shoes, and a towel to cover your face.
c. Stay low and crawl to your door. Smoke fills a room from the ceiling down.
d. Test the door with the back of your hand.
e. If the door is hot, keep the door closed and stay in the room.
f. If the door is cool, open it slowly. Walk quickly and calmly to the ground level, closing all doors behind you.
g. Do not use an elevator. An elevator may open at a floor on fire or may stop working, trapping you inside.
h. If there is smoke in the hallway, crawl to the stairs. Count the doors as you go so you do not get lost. If the smoke and hear are too great, try an alternate escape route If both escape routes are blocked, return to your room.
If you are trapped inside your room:
a. Close the door between you and the fire.
b. Stop up cracks and vents to keep smoke and toxic gases out.
c. Put a wet clothe over your nose and wait at a window.
d. Open the window a few inches for fresh air. Do not break the glass.
e. Hang a sheet or some other article out your window to sign the fire department.
f. Do not panic. Do not jump. Wait for help.
Once you have evacuated the area:
Notify civil authorities of anyone that may not be able to physically respond to the fire alarm or use sound judgment to evacuate the area (e.g. persons using wheelchairs or someone under the influence of alcohol or drugs).
If your clothes catch fire: Stop, do not run.
Drop to the ground or floor immediately and cover your face with your hands.
Roll over back and forth to smother the flames.
VI. FIRE SAFETY EDUCATION AND TRAINING FOR STUDENTS, STAFF AND FACULTY: During housing orientation, residents are provided with handouts and checklists regarding fire safety. Floor meetings are conducted at the beginning of each academic year to provide verbal instructions on overall safety procedures in the residence hall, including fire safety.
A. Fire Drills:
Fire drills are used to familiarize occupants with the building's alarm system, emergency exits that may not normally be used, and the procedures for calling the fire department. All residents must evacuate when the fire alarm is activated. Residential Life conducts fire drills twice a year and student cooperation is essential during fire drills.
B. Fire Safety Tips:
Evacuate promptly. Make a fire escape plan and practice it. Locate two fire exits close to your room and count the number of doors between your room and each room. Make a plan to assist others who are unable to evacuate on their own. Even if it is a temporary disability, plan ahead for fire emergencies.
VII. REGULATIONS ON PORTABLE ELECTRICAL APPLIANCES, SMOKING AND OPEN FLAMES:
All students are expected to observe the following fire safety regulations. Violations of these regulations could result in a fine determined by the severity of the offense.
a. Do not use the stove as a heat source.
b. All portions of the resident housing facility will be designated as smoke-free. Smoking in not allowed in the facility.
c. The use and/or possession of explosives (such as fire crackers and ammunition) or flammable liquids is forbidden.
d. Propane tanks, car batteries and BBQ grills are prohibited.
e. No candles, incense, or open flame may be burned in student rooms.
f. Appliances with an open coil or that can bring oil to a boil are not allowed in the residence halls.
g. Smoke detectors are to be connected, and operational at all times.
h. Light fixtures, outlets and switches are not to be altered or have items hung from their surfaces (e.g. can top rings or foil which may conduct electricity)
i. Motorbikes or other motorized vehicles are not allowed in the residence halls.
j. Excessive use of flammable substances on walls is not permitted.
k. Only metal or flame-retardant wastebaskets are allowed in students rooms.
l. Residents are not to leave cooking food unattended.
FDLTCC will review its fire safety procedure annually. Changes in the plan and improvements will be made as needed.